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Tag: saving money on speakers

19 Oct

Managing—and better yet, PREVENTING—Speaker “No-Shows”: Top 8 tips for Less Stress

By Andrea Driessen, Chief Boredom Buster, No More Boring Meetings A no-show speaker is most meeting planners’ worst nightmare. You can lessen or even eliminate this stressor—and boost your peace of mind—with the following strategies. Remove the possibility of flight delays. When hiring an out-of-town external speaker, include a clause in your agreement that requires your speaker to book a flight with at least one back up or buffer flight after it, in case the initially booked flight is canceled or delayed. This simple step can save you untold worry. In some cases, you can offer to pick up the speaker from the airport yourself, or ask a colleague. You maintain control, save money on ground transportation, and enjoy rare, one-on-one time with your speaker. Ask, or even contract, to ensure external speakers call you upon arrival in the event city—an easy way to boost your confidence and composure. Ensure speakers have everything at their disposal to arrive at the right venue, at the right time, in the right room. This may sound obvious, yet details can fall through the cracks. This includes accurate driving directions (don’t just rely on web-based mapping programs—we all know it can be very wrong),…